Please complete the excel form “Expense Statement” in accordance with the expense regulations of the University. The Expense Statement will be used as cover page for submitting your expense receipts.

Here is some important information for completing and submitting the expense statement:

• Indicate reason for travel (e.g. Conference XY)
• Tape (no staples) the original receipts in chronological order on sheets of paper, number them in sequence, and add them as line items on the Expense Statement

! Important !: Claims for reimbursement can only be made against itemized receipts.

• Specify the project number (PSP-Element) or cost center (KST) for accounting purposes
• Sign and obtain your PI’s approval
• Submit Travel and Non-travel expenses (see “Merkblatt Spesenarten”) on separate Expense Statements
• For receipts in foreign currency, attach the bank/credit card extract showing the debit amount in the desired currency
• Expense Statements must be submitted promptly (preferably within two months of transaction date)